• -Greet and welcome guests as soon as they arrive at the office
• -Direct visitors to the appropriate person and office
• -Answer, screen and forward incoming phone calls
• -Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• -Provide basic and accurate information in-person and via phone/email
• -Update calendars and schedule meetings
• -Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• -Handle reception duties with a smile, well spoken, polite, helping nature, good communication skills

Job Specification:

• -Proven work experience as a Receptionist, Front Office Representative or similar role
• -Proficiency in Microsoft Office Suite
• -Hands-on experience with office equipment (e.g. fax machines and printers)
• -Professional attitude and appearance
• -Solid written and verbal communication skills
• -Ability to be resourceful and proactive when issues arise
• -Multitasking and time-management skills, with the ability to prioritize tasks
• -Customer service attitude